Tips For Submitting Your Nih Grant Application

Take time to look over the mission of each of the agencies to which you are submitting a grant proposal so that you can focus on what they care about. They are more likely to fund your project if it has similar goals as their organization.

grant application successfully submitted

The Support Center ticket number will assist the with tracking your issue and understanding background information on the issue. Applications delivered by individuals to the Center for Scientific Review will not be accepted.

Standard Language Describing The Grants Gov Application Process

Correctly submitting your NIH grant application is just as important as writing it. Follow these practical steps to make sure your application successfully travels through the submission process. Creating a account can be completed online in minutes, but DUNS and SAM registrations may take several weeks. Therefore, an organization’s registration should be done in sufficient time to ensure it does not impact the entity’s ability to meet required application submission deadlines. This section provides the application submission and receipt instructions for program applications.

  • Objectives are performance-related, so make sure your project objectives are realistic – they will become the criteria your project is evaluated by if you are selected for funding.
  • You will be able to login to eRA Commons to see if any “errors” or “warning” were identified for your submission.
  • With decreased funding, earning a grant has become extremely competitive.
  • After finding potential sources of funding for your life science research, it’s time to get started on writing your grant proposal.
  • The Program Management Office has provided the following language for grantors preparing funding opportunity notices and application packages.
  • Please note that there can be more than one AOR for an organization.

Some competitions provide pre-proposal/application assistance . This assistance may include helping you determine if you or your proposed project is eligible for funding and clarifying aspects of the announcement.

Page provides a list of all of the applications your organization has submitted. Depending on your roles and access levels, you may only be able to see applications you worked on. You route a Grant Runner application for review just as you would any eGC1 application from the Certify & Route page of SAGE.

Applicant Resources

If there is no agency-specific tracking number, retain your tracking number in order to refer to it once it has been downloaded by the agency. After the agency has downloaded the application, you will receive any future updates regarding your application from the federal agency, not Following these 10 tips, you can increase your chances of your grant proposal being accepted. The more quality applications you submit, the higher your chances of being funded. Don’t get discouraged if you don’t find funding on your first try, but take the feedback given to you into consideration and make revisions to your proposal and try again. After receiving funding from an agency, it is important to maintain a good relationship with them.

grant application successfully submitted

As part of the process, validations are done to check for and NIH errors or warnings. Once you have defined the parameters of your study, you can begin to develop a generic proposal. A generic proposal is one that includes all the basic elements of your study, but has not yet been edited for a specific submission. You need to include the problem that you will address and what the need is for you to address this topic.

From this page, you can see the Grant Tracking Number assigned to your application and any information related to validation of your application. The following provides further clarification, definitions, and visual representations of processes and information. Learn what to expect after submitting a complete application in JustGrants.

Tips For Submitting Your Nih Grant Application

The applicant with the AOR role who submitted the application will receive an acknowledgement of receipt and a tracking number from with the successful transmission of their application. This applicant with the AOR role will also receive the official date/time stamp and Tracking number in an email serving as proof of their timely submission. Contact the grant coordinator as well as your district/state/regional representative . They can help you determine how well the grant program will work for your project and can provide you with technical assistance and additional guidance in the application process.

What is the most common grant?


Program and project grants are the most common type of grant award.

Letters of endorsement detailing specific areas of project approval and commitment are often requested as part of a proposal. Applicants are strongly urged to double- check their application before the closing date/time and if necessary, must resubmit before the deadline for applications. The majority of competing applications now require electronic application submission.

Submit And Track Your Grant Runner Egc1

Electronic submission requires institutions to register with and NIH eRA Commons ( registration; eRA Commons registration). Principal Investigators also will need to make sure they are registered with the eRA Commons . Electronic submission involves two separate systems working together – Grants.govand eRA Commons. The Applying Electronically website and the application guide will walk you through every step of the process. The E-Business Point of Contact at your organization must respond to the registration email from and login at to authorize you as an Authorized Organization Representative . Please note that there can be more than one AOR for an organization.

grant application successfully submitted

Updates beyond this must be checked with the agency directly. The due date for a MYF progress report is generally the anniversary date of the award. You are responsible for checking eRA Commons to ensure successful submission of your application! The latest general information on the Coronavirus Disease 2019 (COVID-19) is available on For USDOT specific COVID-19 resources, please visit our page. Check the application directions or ask the grant coordinator to determine how the budget should be organized .

Encourages applicants to submit their applications online through Once the application enters the initial review process with the federal grant-making agency, applicants will need to use the agency’s system to track further progress or status. Once you’ve selected the funding opportunity, plan ahead with NIH’s standard deadlines. Each type of grant follows three due date cycles and three rounds of review. Find information for your specific grant on NIH’s submission schedule. After you feel that your grant proposal is ready for submission and all edits have been made, have it read by a colleague. This should be someone who is not involved with the project and who does not know very much about it prior to reading the proposal.

Visit NIH’s Grants & Funding page to see funding opportunity announcements and due dates. On Neuronline, read, “Where Do I Find NIH Funding Opportunities? If you do not have the technology to apply online, or your physical location has a poor Internet connection, you may request a waiver of electronic submission.

Please read the following instructions carefully and completely. SAMHSA strongly encourages any organization intending to apply for a SAMHSA grant to follow’s Organization Registration Checklist. This checklist provides registration guidance for a company, institution, state, local or tribal government, or other type of organization submitting for the first time through The second email notifies you that your application either has been validated successfully by the system or has been rejected due to errors. New applicants receive the first email and often mistakenly assume that the submission of their application to SAMHSA was complete. The National Institutes of Health specifically allows you to review the status of your application online via eRA Commons. Once you have successfully submitted your application, you should check the appearance of your application on eRA Commons, and notify OSP if you need to make changes.

The objectives of your project should mirror what you are using the grant funds for in your project. Note, there is a difference between goals and objectives – goals are not measurable, whereas objectives are. Objectives are performance-related, so make sure your project objectives are realistic – they will become the criteria your project is evaluated by if you are selected for funding. This section is similar to an abstract and is often written after most, if not all, of the proposal is completed. It should clearly explain what you are using funds for and should be written in a way so that any reader can understand quickly and clearly what the project will deliver. If provided, use the samples and checklists included in the application.

The third email notifies you that SAMHSA has received your submission from This email may arrive within a few hours or up to several days after the second email. It confirms receipt of your application by the system and provides you with a tracking number and “Track My Application” link. This message does not mean the application has been accepted.


Pay attention to deadlines – these are usually inflexible and if you submit your application past the deadline date, it will not be considered. Be sure to include any additional forms or attachments that are required. After OSP submits your application to, you can monitor its status from the GR Submission & Status page of your eGC1.

With decreased funding, earning a grant has become extremely competitive. Not only is there the pressure to produce a well-written, scientifically sound proposal, you have the added anxiety of knowing that your project, and perhaps even your career, cannot go on without funding. Once the award-making agency has retrieved your application from, you will need to contact the federal agency directly for any subsequent status updates.

Application Submission: Submitting An Application

Once you have submitted your application, follow up with the coordinator or representative. Stay updated on the status of your application and ask the coordinator or your representative for positive and negative feedback. Many grant programs require a local funding match and/or community engagement in the project’s design and execution. The stronger the local support for a project, the easier it will be to secure matching funds, letters of support, and in-kind donations. Once the proposal summary is developed, seek out academic, political, and professional individuals or organizations, as well as community members or groups, that may be interested in your proposal. Obtain their support in writing, and then involve these individuals and organizations in project input. One way to engage these community members is by holding meetings with the top decision makers in the community with similar concerns/interests.

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