The Importance Of Including Key Personnel In Your Project

Refer to EWU Temporary Employment policy for the most current information. The relevant Dean’s office may assist the PI with the hiring process . The content described is in accordance with the instructions, and does not contain additional information beyond that specified. Project Description is self-contained, and Uniform Resource Locators have not been included. Appropriate box have been checked, and requisite information has been provided.

project personnel

Department of Education, U.S. Department of Labor, state governments, and private foundations. She has been studying Applied Baccalaureate degrees since 2007 when she co-led a national study funded by the Lumina Foundation.

NSF prior approval is necessary if the objectives or scope of the project change. The proposal may request funds under any of the categories listed so long as the item and amount are considered necessary, reasonable, allocable, and allowable under 2 CFR § 200, Subpart E, NSF policy, and/or the program solicitation. For-profit entities are subject to the cost principles contained in the Federal Acquisition Regulation, Part 31. Amounts and expenses budgeted also must be consistent with the proposing organization’s policies and procedures and cost accounting practices used in accumulating and reporting costs. For proposals that include funding to an International Branch Campus of a U.S. IHE or to a foreign organization , the proposer must provide the requisite explanation/justification in the project description.

“Operate” in this context means being actively involved in the day-to-day management. Each individual’s name and either NSF ID or primary registered e-mail address, must be entered in the boxes provided. The title of the project must be brief, scientifically or technically valid, and suitable for use in the public press. Proposers must follow instructions for selection of an applicable NSF Division/Office and Program to which the proposal should be directed.


Except as specified below, special information and supplementary documentation must be included as part of the Project Description , if it is relevant to determining the quality of the proposed work. Information submitted in the following areas is not considered part of the 15-page Project Description limitation. This Special Information and Supplementary Documentation section also is not considered an appendix. Specific guidance on the need for additional documentation may be obtained from the organization’s SPO or in the references cited below. Failure to provide the level of cost sharing required by the NSF solicitation and reflected in the NSF award budget may result in termination of the NSF award, disallowance of award costs and/or refund of award funds to NSF by the grantee. If it has been less than a year since a former employee separated from NSF or an IPA ended their appointment and they submit a proposal, documentation from the AOR needs to be included which designates a substitute negotiator for that proposal. The substitute negotiator must be from the same organization as the PI or co-PI for whom the negotiator is required.

project personnel

The eight categories of research that qualify for exemption from coverage by the regulations are defined in the Common Rule for Protection of Human Subjects. All components of the collaborative proposal must meet any established deadline date, and failure to do so may result in the entire collaborative proposal being returned without review. This proposal PIN and the temporary proposal ID generated by FastLane when the non-lead proposal is created must be provided to the lead organization before the lead organization submits its proposal to NSF.

If the PI has discussed the intended change with the sponsor, please provide any relevant correspondence to your RAS representative. In some cases, the change may need to be submitted to RAS as a Supplement proposal in Kuali Coeus so that any new personnel can complete a certification. Any reduction in effort that is less than 25% of the previously approved effort may be reported in your next progress report, if required. If a position is re-defined in a renewal award and will take on new or additional duties, and if additional salary is budgeted and approved in the award for that position, the university policies and procedures must also be followed to put the changes into effect. No employee is guaranteed an increase in salary just because it is included in the award, unless the relevant position is determined to be eligible for the increase under university policies and procedures. Contact HR for guidance on how to modify duties for a position and to determine if the modified position is eligible for a salary change.

Key Personnel

Such authorization must be provided either through inclusion of the subaward on an NSF award budget or by receiving written prior approval from the cognizant NSF Grants Officer after an award is issued. Each reference must include the names of all authors , the article and journal title, book title, volume number, page numbers, and year of publication. (See also Chapter II.C.2.d.) If the proposer has a website address readily available, that information should be included in the citation.

What is my role in a project?

What is my role in the project? The project manager plays a primary role in the project, and is responsible for its successful completion. The manager’s job is to ensure that the project proceeds within the specified time frame and under the established budget, while achieving its objectives. Recruit project staff.

The school district must have an accounting mechanism in place (i.e., sub-account code) to differentiate between regular salary and stipend payments. NSF regards research as one of the normal functions of faculty members at institutions of higher education. Compensation for time normally spent on research within the term of appointment is deemed to be included within the faculty member’s regular organizational salary. For the personnel categories listed below, the proposal also may include information on exceptional qualifications that merit consideration in the evaluation of the proposal.

D Special Processing Instructions

It must include clear statements as to why the proposed research is urgent and why RAPID is the most appropriate type of proposal for supporting the proposed work. Note this proposal preparation instruction deviates from the standard proposal preparation instructions contained in this Guide; RAPID proposals must otherwise be compliant with the proposal preparation requirements specified in Part I of the PAPPG.

The number of participants to be supported must be entered in the parentheses on the proposal budget. Participant support costs must be specified, itemized and justified in the budget justification section of the proposal. Indirect costs (F&A) are not usually allowed on participant support costs unless the grantee’s current, federally approved indirect cost rate agreement provides for allocation of F&A to participant support costs. Participant support costs must be accounted for separately should an award be made. Each proposal30 that requests funding to support postdoctoral researchers31 must upload under “Mentoring Plan” in the supplementary documentation section of FastLane, a description of the mentoring activities that will be provided for such individuals.

Project Personnel

Project Description contains the requisite explanation/justification for proposals that include funding to an International Branch Campus of a U.S. IHE or to a foreign organization, including through use of a subaward or consultant arrangement. In addition to standard research proposals that follow the proposal preparation instructions contained in sections A through C of this chapter, there are other types of proposals that may be submitted to NSF. Each of them is described below, along with instructions that may supplement or deviate from NSF’s standard proposal preparation instructions. Proposers also should enter on the Cover Sheet the country/countries with which project participants will engage and/or travel to attend international conferences. If the specific location of the international conference is not known at the time of the proposal submission, proposers should enter “Worldwide” on the Cover Sheet.

project personnel

NSF’s RECR policy is available in Chapter IX.B. While training plans are not required to be included in proposals submitted to NSF, IHEs are advised that they are subject to review upon request. NSF has provided funding to the Online Ethics Center for S&E (/) an online collaborative resource environment that provides resources that may be used by the IHE in developing their training plan. This site contains RECR resources by discipline, provides links to published codes of ethics, as well as includes pages dedicated to resources produced or used by specific professional groups. Remember – if you plan to reduce the effort of key personnel named in a Notice of Award by 25% or more of their previously approved effort, you must notify RAS and you may need to write to your program officer to request prior approval of the reduction.

The following information regarding collaborators and other affiliations must be separately provided for each individual identified as senior personnel on the project. The information in the tables is not required to be sorted, alphabetically or otherwise. For additional information please refer to the frequently asked questions on the COA template page. The figure is an actual example of a project organizational chart for a municipal GIS project. A box at the top shows the senior management sponsor overseeing the project which connects to a box below representing the City Project Manager in the GIS Office which is the organizational “program unit” responsible for directing the project. Much of the work for this project is being carried out by a consultant team hired by the City. Below the City Project Manager box, there are boxes that show the consultant project manager and individual boxes for consultant team members.

Renewed funding of an Ideas Lab award may be requested only through submission of a full proposal that will be subject to external merit review. The agenda and duration36 of the Ideas Lab are communicated to meeting participants by the cognizant NSF Program Officer. Typically, Anonymous real-time peer review involving the participants and the Ideas Lab panel is incorporated into the workshop format, providing iterative constructive feedback during the development of project ideas. At the end of the Ideas Lab, the Ideas Lab panel will provide a consensus report summarizing their evaluation of each project idea. Within seven to fourteen days following the Ideas Lab, the NSF Program Officers will determine which project ideas are meritorious and should be invited as full proposals. At the NSF Program Officers’ discretion , they may invite none, some, or all of the project ideas as full proposals, with the final funding decision to occur after the full proposals have been received and reviewed.

The project organization structure should also factor in the channels of communication that would link to decision making forums involving the project and the suppliers. I teach a wide variety of geoscience courses including Geologic Catastrophes and am a PI on the Math You Need When You Need It, a project to develop and test online quantitative support modules for introductory geoscience students. I have a particular interest in developing a community of community college faculty to exchange information and ideas about the wide variety of roles that we fill. To that end, I have been involved in several projects that support 2YC faculty attendance and participation at the national meetings of the Geological Society of America. I have a PhD in volcanology from the University of California Santa Barbara and a Bachelor’s degree from Carleton College.

Each proposal must contain a budget for each year of support requested. The budget justification must be no more than five pages per proposal.

  • Information submitted in the following areas is not considered part of the 15-page Project Description limitation.
  • It is also NSF’s expectation that NSF grantees will use the foreign subrecipient’s applicable U.S.
  • The award size and duration will be consistent with the project scope.
  • Proposers who feel that the plan cannot fit within the limit of two pages may use part of the 15-page Project Description for additional data management information.
  • In such collaborative proposals, the data management plan should discuss the relevant data issues in the context of the collaboration.

The Project Summary may ONLY be uploaded as a Supplementary Document if use of special characters is necessary. Such Project Summaries must be formatted with separate headings for Overview, Intellectual Merit and Broader Impacts. Failure to include these headings will result in the proposal being returned without review. Funding of a Foreign Organization, including through use of a subaward or consultant arrangement. (See Chapter I.E.) If this box is checked, the proposer also must enter the name of the applicable country in the International Activities Country Name box described above. (See Chapter I.E) If this box is checked, the proposer also must enter the name of the applicable country in the International Activities Country Name box described above. For research infrastructure projects, the project/performance site should correspond to the physical location of the asset.

It is not NSF’s intent, however, to place an undue burden on proposers to search for the URL of every referenced publication. A proposal that includes reference citation that do not specify a URL is not considered to be in violation of NSF proposal preparation guidelines and the proposal will still be reviewed. Information on the award is required for each PI and co-PI, regardless of whether the support was directly related to the proposal or not. In cases where the PI or any co-PI has received more than one award , they need only report on the one award that is most closely related to the proposal. Support means salary support, as well as any other funding awarded by NSF, including research, Graduate Research Fellowship, Major Research Instrumentation, conference, equipment, travel, and center awards, etc. The overview includes a description of the activity that would result if the proposal were funded and a statement of objectives and methods to be employed. The statement on intellectual merit should describe the potential of the proposed activity to advance knowledge.

I am a professor in the Geology Department at William & Mary and am co-director of the Marine Science Minor Program. I teach a variety of courses including Reading the Earth , The Sedimentary Record, andCollege Science Teaching . When I was Dean of Undergraduate Studies, Arts and Sciences, at William & Mary, I was the Chief Transfer Officer and also served on the State Committee on Transfer. Any compensation for senior personnel in excess of two months has been disclosed in the proposal budget and justified in the budget justification.

Such requests should be sent in writing to RAS for review and approval before they are submitted to the sponsor. Invited proposals will be reviewed internally by the cognizant NSF Program Officers, the Ideas Lab panelists, and other external reviewers, as appropriate. Resulting awards will be administered in accordance with standard NSF policies and procedures, including no-cost extensions and supplemental funding requests.

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