Standard Terminology You Should Know For Grant Writing

The guides, updated periodically, are companion documents to the notice of funding opportunity , which are the comprehensive source of general information related to the application preparation and submission process. Funding preference – The funding of a specific category or group of applications ahead of other categories or groups of applications that are recommended for approval. If the authorizing legislation provides a funding preference for some applicants, applicants that meet the criteria for the preference will be placed in a more competitive position among applications that can be funded. Applications that do not receive a funding preference will be given full and equitable consideration during the review process. E-Business Point of Contact (E-Biz POC) – Responsible for the administration and management of grant activities in their organization.

What are the terms of a grant?

Grant Term means a three (3) year Grant Award Agreement and timeframe under which a grantee must adhere to Program requirements.

Family foundationAn independent private foundation whose funds are derived from members of a single family. Family members often serve as officers or board members of family foundations and have a significant role in their grantmaking decisions. Federated giving programA joint fundraising effort usually administered by a nonprofit “umbrella” organization that in turn distributes the contributed funds to several nonprofit agencies.

What Is A Grant?

A non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency.

terms of grant

Capital supportFunds provided for endowment purposes, buildings, construction, or equipment. CFDACatalog of Federal Domestic Assistance, now known as the System of Award Management Challenge grantA grant that is paid only if the donee organization is able to raise additional funds from other sources. Challenge grants are often used to stimulate giving from other donors. See also matching grant.Community foundationA 5013 organization that makes grants for charitable purposes in a specific community or region.

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Equipment – tangible personal property having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-federal entity for financial statement purposes, or $5,000. Cost sharing or matching – The portion of project costs not paid by federal funds . This may include the value of allowable third party inkind contributions, as well as expenditures by the recipient.

What is a closeout email?

Answer: The closeout email will be sent to the individual who will receive notifications once the grant has ended, any required closeout materials will be sent or notification will be sent to that email. The NOA is the Notice of Award and the notifications regarding the Notice of Award will go to that email.

Maintenance of effort – A statutory requirement where the recipient is required, as a condition of eligibility for federal funding, to maintain its financial contribution to the program at not less than a stated percentage of its contribution for a prior time period, usually the previous fiscal year. Data Universal Numbering System – A unique nine-character identification number provided to businesses and organizations by the commercial company Dun & Bradstreet (D&B). Number assignment is free and a requirement for all federal awards. E-Business Point of Contact A user registered as an organization applicant who is responsible for the administration and management of grant activities for his or her organization. The EBiz POC is likely to be an organization’s chief financial officer or authorizing official. The EBiz POC authorizes representatives of their organization to apply on behalf of the organization . Proposal A written application, often accompanied by supporting documents, submitted to a foundation or corporate giving program in requesting a grant.

For community foundations, the distribution committee is intended to be broadly representative of the community served by the foundation.DoneeThe recipient of a grant. (Also known as the grantee or the beneficiary.) DonorAn individual or organization that makes a grant or contribution to a donee. (Also known as the grantor.)DUNS NumberThe Dun and Bradstreet Data Universal Numbering System number, or “DUNS,” is a nine-digit figure given by Dun and Bradstreet to applicant organizations and serves as a means of identifying those organizations and businesses. A financial assistance support mechanism providing money, property or other direct assistance in lieu of money, or both, to an eligible entity to carry out an approved project or activity in support of a public purpose and not the direct benefit of the government.

Dictionary Of Grant Terms

Costs that can be identified specifically with a particular sponsored project, an instructional activity, or any other institutional activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy. A lead evaluator is an employee of the grant recipient or an external individual responsible for conducting behavioral health research during the evaluation period of a grant. The number of days per week and/or months per year representing full-time effort at the applicant or grantee organization, as specified in organizational policy. The mission of the Center for Substance Abuse Treatment is to promote community-based substance use treatment and recovery services to individuals and families. Letter of inquiry / Letter of intent A brief letter outlining an organization’s activities and its request for funding that is sent to a prospective donor in order to determine whether it would be appropriate to submit a full grant proposal.

The E-Biz POC authorizes representatives of their organization to submit grant applications through An E-Biz POC must also register as an AOR to submit an application. General/operating support A grant made to further the general purpose or work of an organization, rather than for a specific purpose or project. Form 990-PFThe public information return that all private foundations are required by law to submit annually to the Internal Revenue Service . Fiscal sponsorship Affiliation with an existing nonprofit organization for the purpose of receiving grants.

terms of grant

The awarding agency official responsible for the business management aspects of grants and cooperative agreements, including review, negotiation, award, and administration, and for the interpretation of grants administration policies and provisions. GMOs are delegated the authority from the CGMO to obligate the awarding agency to the expenditure of funds and permit changes to approved projects on behalf of the awarding agency. The financial expenditure plan for a grant-supported project, program, or activity, including revisions approved by the awarding office and permissible revisions made by the recipient.

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The presence of more than one PD/PI on an application or award diminishes neither the responsibility nor the accountability of any individual PD/PI. The Department of Health and Human Services is the federal government’s principal agency for protecting the health of Americans. It provides essential human services, especially for those who are least able to help themselves. In support of its mission, HHS awards grants for more than 300 programs, making it the largest grant-awarding agency in the federal government. The Catalog of Federal Domestic Assistance is an online database of all federal programs.

terms of grant

A. The grantee will use Special Grant funds to implement activities proposed in the grant application that are identified in the final approved milestones and budget, which are attached herein, and available in GrantEase, LSC’s grants management system. These funds are subject to the Special Grant Terms and Conditions and the current Basic Field Grant Terms and Conditions. The approved Special Grant may include multiple sources of funding, including this Special Grant, the grantee’s LSC Basic Field Grant, and other public, private, or tribal grants. All legal requirements imposed on a grant by the awarding office, whether based on statute, regulation, policy, or other document referenced in the NoA, or specified by the NoA itself. In addition to general terms and conditions, the NoA may include other conditions that are considered necessary to attain the award’s objectives, facilitate post-award administration, conserve grant funds, or otherwise protect the Federal government’s interests. The grantee, also known as the “federal grant recipient,” is the organization awarded a grant or cooperative agreement by SAMHSA. The grantee is legally responsible and accountable to SAMHSA for the performance and financial aspects of grant-supported projects or activities.

Cost Principles

Grant Terms Specific to Special Grant Programs A. Technology Initiative Grant recipients 1. At least one staff member must attend the TIG grantee meeting, which will take place at a time and date TBD. At least one staff member, whose attendance will benefit your Special Grant, must attend the upcoming LSC’s Innovations in Technology Conference held in January.

  • The LSC Special Grant staff member assigned to this Special Grant will ask for written programmatic justification for the request, a revised project plan for the proposed period of the extension, and a revised overall budget.
  • In support of its mission, HHS awards grants for more than 300 programs, making it the largest grant-awarding agency in the federal government.
  • Direct United States Government cash assistance to an individual; A subsidy; A loan; A loan guarantee; or Insurance.
  • A county, borough, municipality, city, town, township, parish, local public authority , school district, special district, intra-state district, council of governments , any other agency or instrumentality of a multi-, regional, or intra-state or local government.
  • Closeout is the process by which SAMHSA determines whether all applicable administrative actions and all work required under the award have been completed by the grant recipient and the awarding office.
  • Written approval by a GMO evidencing prior consent before a recipient undertakes certain activities or incurs specific costs.
  • The grantee will track funds for this Special Grant by grant number and will account for them separately from any other LSC Special Grants, other LSC funds; and non-LSC private and public funds.

Auditors generally will not provide an “unqualified” financial audit statement for a fiscal agent for an applicant unless the applicant’s financial records and related activities are also audited.Fiscal agent feeA charge for administrative services by the organization acting as the fiscal agent. See also special purpose foundation.Generally Accepted Accounting Principles A technical term in accounting that encompasses the conventions, rules and procedures necessary to define accepted accounting practice at a particular time.

Support Resources

A business official is the individual responsible for the financial aspects of the grant. “Behavioral health” is a general term that encompasses the promotion of emotional health; the prevention of mental illnesses and substance use disorders; and treatments and services for mental and/or substance use disorders. Matching funds/grantRefers to a dollar amount that the grantee or other outside party agrees to contribute to the project. See also challenge grant; employee matching gift.Multi-year budgetBudget representing the cost of a project of more than one year’s duration; a separate budget is prepared for each year, with a budget summary presented preferably at the beginning of the budget pages; See also Multi-Year Funding. Entity Identification Number (CRS-EIN) – A three-part coding scheme of 12 characters used in the Payment Management System .

An assurance is a certification by an applicant, normally included with the application, indicating that the entity will abide by a particular requirement if awarded a federal grant. Under served populationPeople who genuinely lack access to arts programs, services, or resources for geographic, economic, cultural, social, physical, or other demonstrable reasons. The term “population” can refer to a group of people with common heritage, regardless of whether they live in the same area.Unsolicited proposalProposal for which the initiative for defining the project concept and submitting the proposal rests solely with the applicant organization.

2 Definition Of Terms

Seed money A grant or contribution used to start a new project or organization. Seed grants may cover salaries and other operating expenses of a new project. Program amount Funds that are used to support a particular program administered internally by a foundation or corporate giving program. In-kind contribution A contribution of equipment, supplies, or other tangible resource, as distinguished from a monetary grant. Some corporate contributors may also donate the use of space or staff time as an in-kind contribution.

SAMHSA Office of Financial Resources evaluates acquisition, grant, and contracting policy and practices. An Institutional Review Board is a committee that performs ethical review of proposed research. Use SAMHSA’s Request for Applications number as the Funding Opportunity Number when applying on Plus other standard OMB-approved forms and named attachments including Project and Budget Narrative, etc.

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